Technology is the great disruptor, and what it is disrupting now is the need for paper forms. Mobile technology, coupled with cost and environmental pressures, and tech-savvy millennials, is changing the way business is conducted. In this perfect tsunami of events, your paper forms need to go and mobile apps for smartphones and tablets need a hearty welcome.
Only the Facts
The shift away from desktops to smartphones or smartphones-and-tablets is gaining speed. Wired predicts that smartphones will become the only computer people use within the next two years, and each generation of technology is able to handle more tasks. The handwriting is on the wall for employers – the place and methods for completing work will continue shifting away from desk-bound to mobile.
Businesses spend more than $120 billion annually on printed forms, and most of those forms are outdated within three months. It is a business and environmental tragedy. Each misfiled document costs your business an average of $125 in employee search time and other business impacts.
Freed from the Desk
Overlaying everything is a tech-savvy millennial workforce that expects employers to prove they care about the environment and are willing to adapt to technology to make the environment and employee lives better. Nielson Research found that over 85 percent of millennials own smartphones. The millennials in your workforce are the first generation of workers who are completely comfortable using mobile technology.
Important for employers like you to know is that millennials naturally believe the mobility should free them from their desks and paperwork. Mobile applications for smartphones and tablets enable them to roam the office building to innovate with coworkers, roam around the house while achieving work-life balance, and roam the world when your business goes global.
Mobile apps are quickly proving to be the key to increasing employee productivity and engagement, and to streamlining forms completion and input, without the need for paper. Employees can access information whenever it works best for them, whether in the office, at home, are out on the town. They can read the latest corporate policy, complete a travel report or review announcements, auto-sign any document and send it back as proof it was read. Millennials are not interested in paper pushing when they know the touch of an app can lead to more efficient and timely results while enabling self-service functionality.
Apps are the Future
Employers who see the paperless writing on the wall are quickly transitioning to the use of mobile technology and apps that enable employees to access the intranet and back office programs. It is so efficient that many companies require their employees to BYOD (Bring Your Own Device). In fact, Tech Pro Research’s survey found that 74 percent of organizations already expect employees to use their personal smartphones and tablets for work. Millennials certainly don’t have a problem with that policy. If you are still relying on paper forms, it is time to consider switching to using a more electronic solution. Paper is so yesterday, and mobile technology is so the future.